Finance Assistant

Purpose of the Role

Initially the primary focus of this role will be to ensure the accurate and timely maintenance of the purchase ledger.  This includes processing of invoices, allocation of payments, and proactively managing outstanding balances to support cash flow and reliable financial reporting.

Over the next 6-12 months, we anticipate that the role will evolve into a broader Finance Assistant position.  The successful candidate will gradually take on a wider range of responsibilities across the finance function, offering variety and opportunities for development.

Key Responsibilities:

Accounts Payable

• Process supplier invoices and credit notes accurately and in a timely manner.
• Match invoices to purchase orders and goods received notes (GRNs).
• Reconcile supplier statements and resolve any discrepancies.
• Prepare payment runs (BACS/online banking/foreign currency) in line with payment terms.
• Process proforma invoices and promptly request VAT invoices to ensure timely and accurate payments.
• Handle supplier queries professionally and build strong supplier and internal department relationships.

Accounts Receivable

• Allocate customer receipts against invoices in the ledger.
• Maintain accurate and up-to-date customer account records.
• Work with our credit controller and invoicing team to resolve payment queries.

Other

• Answer phone calls, file documents, monitor the shared mailbox
• Assist with month-end tasks
• Support preparation of audit files and respond to queries.
• Reconcile bank statements and ensure that all financial discrepancies are resolved promptly
• Maintain accurate and tidy records in line with company and audit requirements.
• Any other reasonable tasks that may reasonably be required to support team and business needs.
  
  

Key Skills & Attributes:

• Experience in a similar AP/AR or finance role.
• High attention to detail and strong accuracy in data entry.
• Good communication skills – written and verbal.
• Strong Excel and finance system skills (SAP B1 or similar experience a plus).
• Organised and methodical with the ability to meet deadlines.
• Team player with a positive attitude and willingness to learn.
  
  

Desirable Qualifications:

• AAT Level 2/3 or working towards a finance qualification.
• Experience in a manufacturing or SME environment.
  
  

Desirable Qualifications:

• Competitive salary
• 25 days Holiday (increasing to 26 after 2 years, 27 after 4 years and 28 after 5 years)
• Private Medical Cover
• Employee Assistance Program
• Company Pension
• Birthday Love2Shop Vouchers
• Health Cash Back Plan which includes gym membership discounts
• Life Assurance
• Cycle to work scheme
• Employee Volunteering Day
• On site parking